I know, as an entrepreneur, you’re used to doing it all, and it can be hard even to see the benefits of delegation:
“What’s the point, it’s not going to get done to my standard, and I’ll have to redo it all over again. Big. Waste. Of. Time.”
“I’m already busy enough as it is, I don’t have time to start training somebody. Besides, doesn’t it defeat the purpose? Having to spend hours showing someone how to do something I can do in less than 5 minutes?”
“Why would I pay someone money to do something I can do myself?”
“When I have more time and make a substantial income, maybe then I’ll think about delegating.”
The thing is, you might be missing out on big opportunities and memorable events by trying to do it all.
But what is delegation exactly?
According to Wikipedia, delegation is the assignment of any responsibility or authority to another person to carry out specific activities.
Why should solopreneur and small business owner delegate?
If you want to move your business forward without spreading yourself too thin, you need to learn to delegate.
Simply put, you can’t afford to spend time on tasks that do not generate leads or money for your business and unnecessarily keep you away from your family.
Rory Vaden, in his book Procrastinate on Purpose, talks about how valuable it is to spend the time to train someone to assist you in your business.
He refers to it as “R.O.T.I.” which is short for “return on time invested.”
“If a task were to take you personally five minutes a day for two hundred and fifty days in a working year, then that means you would spend 1.250 minutes per year on that task.”
“Rather than doing that, however, if you decide to spend a hundred and fifty minutes training someone to do that five-minute task, and they instead did that task for you, then that would give you an annual savings of eleven hundred minutes per year.”
“…you would get a 733 percent return on time invested in one year!”
Allowing and trusting someone enough to let them take care of some aspects of your business can be quite scary at first.
Also, it’s not always feasible to employ full-time staff to delegate to or to assist you in running your business.
Hiring a professional virtual assistant can definitely help you reap the benefits of delegation. It could be the perfect solution when you need someone trustworthy to give a helping hand without hiring any full-time employees.
What is a virtual assistant?
A virtual assistant (VA for short) is an independent contractor (yay! no employer taxes to pay!) that works remotely usually from a home office.
Virtual assistants can pretty much take care of the same tasks and projects you would give to an employee on site.
Yes, in the beginning, it will take a little, maybe even a lot of your time until your VA gets accustomed to how you work and how you want things done.
But once that adjustment period is over with, you’ll gain valuable hours in your days to do as you wish!
A solopreneur or small business owner might need to rely on more than one VA if the work to be delegated is broad.
For example, an entrepreneur that needs help with internet marketing and bookkeeping might have a hard time finding a VA that assist with both.
Don’t let the fact of hiring more than one virtual assistants discourage you from delegating.
Once you find VAs that have your business success at heart and that you work well with, you’ll be glad you did.
If that wasn’t enough to convince you to start delegating, here are some more benefits of delegation to consider:
Delegation Saves Time and Increases Business Growth
“People and organizations find it difficult to grow without delegation.” -Steven Covey
Time is one of our most valuable assets. We all have the same amount of time in a day, and we must make good use of it in order to meet all our goals.
Learning to delegate efficiency will make you a good leader and in return will help you grow your business.
Rather than spend precious time on administrative and repetitive tasks, you could be:
- Creating or developing new products.
- Learning new skills.
- Performing lead generating activities.
- Selling your products or services.
- Any other tasks that will help you grow your business.
For starter, you could delegate tasks that are necessary for your business, but that won’t be affected if you do not handle them yourself.
Some examples could be:
- Email management
- Customer support
One of the benefits of delegation is certainly the time you will save that will enable you to take in more clients or sell more of your products which in turn, will help you increase your revenue and business growth.
Delegation Increases Productivity
“Ignore problems that solve themselves. Delegate problems that others can solve. Do yourself what only you can do.” – Claus Møller
Not having to take care of every little detail of running a business will keep your focus on the crucial tasks and projects that will help your business thrive.
You will be able to finish your work a lot faster and accomplish more in your day.
Hiring a VA to take care of things for you will allow you to concentrate on important tasks without being distracted by a dozen other things calling for your attention.
Delegation Lets You Do The Work You Enjoy
Imagine how great it would be to have someone help you with some of the day-to-day tasks you don’t particularly enjoy doing.
Why not work on projects you take pleasure in doing and that are making a difference in your business success and let a virtual assistant take care of the rest?
Delegation Increases Motivation
When you do more of the things you enjoy in your day and have the support of a VA to make sure that the rest gets done, it can be a great motivator.
Having a few more hours in your week might even motivate and encourage you to take on challenges that will bring your business to the next level.
Delegation Enhances Your Creativity
As a solopreneur or small business owner, our daily to-do list can be several tasks long.
That doesn’t leave much room for daydreaming and creativity.
With a virtual assistant to help you knock off a few items off your list, you clear some head space and leave some room for creative thinking.
Why not use some of the time you’ll save to go for a stroll?
According to Stanford researchers, a person’s creative output increased by an average of 60 percent when walking.
Your next big idea might be just a walk away!
Delegation Gives You More Time To Plan
When we work by ourselves, we often have to take care of things that are urgent which leaves us with no time to take care of things that are important.
Do you feel like all you’re doing from morning till night is put out fires and dealing with emergencies?
Leaving you with little time to plan and organize your day and business?
Planning should be a top priority if you want to prosper and grow your business, not something you’ll do if you have time.
A plan guides all your decisions and ensures that you are focusing on the activities that will bring you closer to your business goals.
What if you had a virtual assistant to manage your inbox, social media or [enter tasks that take up a lot of your time]? Would that leave you more time to plan your day and future?
I think so.
Delegation Increases Efficiency
By combining your strength with the strength of your virtual assistant, you’ll be able to maximize your efficiency and improve your overall business performance.
Your virtual assistant can help you create procedures and systems that will make it easy to delegate tasks and onboard more VAs or clients.
Having the ability to work faster will help you meet deadlines in a timely manner or even way ahead of time.
Delegation Let’s You Learn From Your Virtual Assistant
We do things the way we know how and might not be aware that there is a more efficient method to accomplish a task.
An experienced VA might know a better or faster way to achieve the same result. Not only will you then learn something, but you might also even save a buck or two!
Having someone else taking care of the repetitive tasks that need to get done daily will allow you to be more flexible with the planning of your day.
Delegation Allows Your Business To Run Without You
“Your most important task as a leader is to teach people how to think and ask the right questions so that the world doesn’t go to hell if you take a day off,” – Jeffrey Pfeffer.
Knowing that your whole business will not fall apart if you have to take a few days or weeks off to take care of an emergency or for a well-deserved vacation is a wonderful feeling.
Delegating will also give you the opportunity to take back your evenings and your weekends to spend with family and friends without your business falling apart.
Wouldn’t that be great?
It may take a little bit of time before you notice the benefits of delegation but is well worth it. Do not hesitate to contact me if you have questions about working with a VA or, if you would like to know how I, as a virtual assistant, can assist you in your business.